Conference Management

Professional Conference Management Service

We provide innovative Conference Management, by placing our experience to work. We ensure that the burden of the conference is taken right off the shoulder of our client by providing tailor made solutions for every aspect of the conference and monitoring and reviewing it time to time.We understand client requirements and use careful analysis, meticulous planning and innovative creativity to bring the ideas to reality. We can manage every aspect of the conference- from the concept all the way through to execution. We not only ensure that the conference is perfect,but also take care of all the logistical requirements. Our in-house specialists look after every aspect of the conference planning from the pre-conference arrangements to the post conference facilities.

Pre - Conference Formalities

  • Providing professional expertise & assistance in preparing and collating the bid document.
  • Facilitation of easy clearances from government bodies
  • Assessing the need of a strategic alliance with the Ministry of tourism & national carrier within India.
  • Offering comprehensive marketing solutions from concept, strategy and creative development to production and implementation.
  • Detailed Budgeting of the conference to the minutes details and constantly monitoring it.

We provide customized support based on individual needs

Venue Planning: We assist in selecting a venue for the conference, handling onsite operations, space management & banqueting.

Financial Control: We constantly monitor the budget with an effective accounting system.

Financial Control: We constantly monitor the budget with an effective accounting system.

Press Assistance: We assist in Media briefing for the conference along with pre- & post event press releases.

Secretariat & Staffing: We provide special Business centre services with dedicated manpower to handle queries for the conference. we also facilitate in organizing specialized language interpreters for onsite query handling & man power for event ushering.

Conference Registration : We have invested in the best online conference registration software to enable online delegate registrations.

Liasion: As a conference organizer, we not only provide services to organise the conference, but we also liaise with vendors, sponsors and other stakeholders related to the conference.

Production Support: We provide full production support for the conference in terms of Audio visual equipment, layout, design, lighting etc.

Catering: we ensure that apart from a well-organizd conference, the delegates get the best of the catering services. We plan cost effective & balanced meals during the conference that brings out the local flavour & caters to delegate preferences.

Give Away: We assist in selection of special customized souvenirs/give always for the delegates, speakers and guests aligning with the theme of the conference. Our association with various NGO's enables us to source articles / gift items from them which we offer as souvenirs to the delegates and visitors.

Ministry Approvals : Home Affairs/ External Affairs/Nodal Ministry.

Conference Management Solutions Include

  • Mapping the project scope
  • Complete financial management
  • Online presence and promotion
  • Integrated marketing solutions
  • Online registration Barcode & Id Card
  • Data consolidation & AO PMC report
  • Web, event app and payment gateway Integration.
  • Group travel Inventrory management and online automation.
  • Process optimization otel rooms and packages booking through conference website
  • Specialized programmer for scientific presentation management and live web casting.

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